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Employment Opportunities

Below you find our currently open positions. If you are interested in one of our positions, please apply via the apply button below.

Accounting Specialist

Department: Finance

Directly reports to: Controller

Position Summary:

The Accounting Specialist is responsible for managing the entire Accounts Payable cycle and maintaining vendors, reconciling credit card transactions, communicating with all departments organizational-wide on finance topics, and processing bi-weekly payroll. Additionally, the Accounting Specialist functions as a Human Resources (HR) Coordinator, overseeing all Human Resources policies, procedures, and compliance.

Essential Function:

  1. Adheres to the Summit International School of Ministry Statement of Faith.

  2. Actively participates in staff and/or departmental devotions, including but not limited to, worship, speaking, discussion, and prayer.

  3. Processes bi-weekly payroll and any special deductions and payouts, in compliance with all Federal, State, and Local laws. Communicates with impacted parties related to any special payroll items. Provides payroll reports to the Controller.

  4. Reviews employee work time to maintain compliance with ACA and advises supervisors and leaders.

  5. Manages the Accounts Payable process, maintains vendor accounts, obtains W9s, manages approvals of all invoices, ensures accurate coding, enters invoices, contacts vendors with questions, processes bi-weekly check runs, processes payments online and by mail, maintains all accounts payable files. Ensures all payments are made on time and accurately.

  6. Maintains and reconciles petty cash including dispersing funds, proper expense coding, replenishments, and accurate balances. Maintains, reconciles, and enters postage meter funds and EZ Pass transactions.

  7. Reconciles all credit card transactions, reviewing and ensuring proper receipts, sales tax exemption, coding, and entering all transactions in accounting software. Communicates with all cardholders on due dates and follow-up questions.

  8. Reconciles monthly bank statements for multiple accounts and corrects discrepancies.

  9. Provides backup support for Accounts Receivables as needed including accepting payments, recording transactions on various platforms, and handling bank deposits.

  10. Responsible for the life cycle of each employee, assists in recruiting talented applicants for open positions, conducts pre-screen interviews, ensures new hires complete all required paperwork for payroll, eligibility to work in the U.S. and onboarding, maintains and tracks all required clearances, keeps employee files ensuring confidentiality, maintains staff contact lists, conducts exit interviews.

  11. Processes requests for employment verifications, unemployment claims, Workers’ Comp claims, OSHA reporting, and Motor Vehicle Records.

  12. Provides HR Policy guidance and interpretation consistent with state and local policies and statutes. Maintains the Employee Handbook. Communicates updated policies to employees.

  13. Manages employee benefits and annual renewal process with brokers for all benefits, including medical, dental, vision, life, and other insurance, and recommends changes to the Leadership Team that are beneficial to employees and Summit. Processes all enrollments, qualifying life event changes, and terminations of benefits. Reconciles benefit invoices. Organizes the Annual Open Enrollment process for eligible employees with detailed materials and informational meetings. Maintains accurate benefit enrollments in ADP.

  14. Tracks and communicates 403b retirement plan eligibility to employees, monitors contribution changes, and processes contributions through payroll and fund transfers. Completes annual audit and non-discrimination testing and communicates all required annual notices and plan changes to employees. Works with 403b parties (consulting group, fiduciary, and vendor) as needed. Assists with rollovers and distribution requests.

  15. Prepares and submits periodic financial reports, required audits for Workers’ Comp, Section 125 Plan, 403b Plan, ACA reporting, and other compliance reporting.

  16. Assists the Financial Controller as needed with projects, reports, and other duties as needed.

  17. Serves as a SEVP-certified Designated School Official (DSO) to assist international students with employment opportunities after graduation (no experience required).

Skills:

  • Associate's degree in Accounting, Finance, Business, or a related field.

  • 2-3 years of experience in the Accounting field.

  • 2-3 years of payroll experience; ADP experience a plus.

  • Advanced skills in Excel; skills using Microsoft Suite, including OneDrive.

  • Understanding of employment laws and compliance required; experience with international hires, minors, and PA Child Abuse Clearances a plus.

  • Experience with NFP Fund Accounting or Abila MIP Software is a plus.

Qualities We Look For:

  • Mission – You are committed to the mission of Christ – in word, deed, and prayer.

  • Integrity – You follow through, are open and honest, dependable and trustworthy.

  • Team Player – You appreciate others, seek the best intentions, and work collaboratively.

  • Flexibility – You are adaptable, can multi-task, and adjust priorities as needed.

Salery & Benefits:

  • 20 vacation days per calendar year

  • 3 personal days per calendar year

  • 8 sick days per calendar year

  • 2 weeks paid Christmas Break

  • Medical, Dental, Vision, Short-term Disability, 403b retirement plan and Life Insurance available

  • Potential on-campus housing option

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